13 Best AI Email Management: Revolutionize Your Inbox

13 Best AI Email Management: Revolutionize Your Inbox
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Do you get many emails every day? Does it feel like too much? You’re not alone. Many people feel the same way. But there’s good news!

There’s a smart way to handle emails. It’s called AI email management. What is it? It’s like a helper for your emails.

This helper can sort emails, decide which ones are important, and even write replies for you! Sounds amazing, right? In this guide, we’ll talk about AI email management.

We’ll see how it can make email easy and fun. Are you ready to learn more? Let’s start!

Benefits of AI Email Management Software

Emails can be hard. But with AI email management, it becomes easy. Why? Let’s see:

  • Saves Time: Think about all the time you spend on emails. Sorting them. Reading them. Replying to them. Now, imagine a tool that does all that for you. That’s what AI email management does. It looks at your emails and knows what to do. This means you have more time for other things.
  • Helps Reply: Sometimes, writing an email reply is hard. What should you say? How should you say it? With AI email management, you don’t have to worry. It can write replies for you. And these replies make sense. They fit the email you got. So, you don’t have to think too much.
  • Makes Email Easy: Email can be confusing. Which ones are important? Which ones can wait? AI email management knows. It looks at your emails and decides. The important ones come first. The rest come later. This way, you know what to focus on.

In short, AI email management is like a friend that helps with emails. It makes things simple and easy. The best part is that you don’t have to do much.

The tool does it for you. So, if you want less stress and more free time, think about using AI email management. It’s a game-changer.

Best AI Email Management Software

1. Hiver

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Hiver is a smart tool. It’s like having a friend inside your Gmail. Do you use Gmail? If yes, Hiver is perfect for you because it works right in Gmail.

You don’t need to open another app and everything is in one place. So, what does Hiver do? A lot of things!

First, it sorts your emails. Imagine you get 100 emails every day. That’s a lot, right? But with Hiver, it’s easy. Hiver looks at each email. It then decides where each email should go.

Some emails go to one folder. Some go to another folder. This way, your inbox is always clean. But that’s not all. Hiver is also great for teams. Do you work with other people? Maybe you all get the same emails.

With Hiver, everyone can see the same email. And everyone can reply. This means no more confusion. Everyone knows what’s going on.

Another cool thing about Hiver is notes. You can write notes on emails. Say you get an email from a friend. And you want to remember something.

Just write a note. The next time you see the email, the note is there. It’s like a sticky note but for emails. Hiver is amazing. It makes AI email management easy. If you want a clean inbox, think about Hiver. It’s a game-changer.

2. Help Scout

Help Scout
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Help Scout is another smart tool. Many businesses love it because it’s simple. And it’s powerful. Help Scout is all about helping teams. If you have a team, Help Scout is for you.

What can Help Scout do? First, it can sort emails. Just like Hiver. But Help Scout has a special trick. It can send emails to the right person.

Imagine you have a team of 10 people. Each person does something different. Help Scout knows this. When an email comes in, Help Scout sends it to the right person. This means faster replies and happy customers.

Another great thing about Help Scout is reports. Do you like to know how things are going? Help Scout can tell you.

It has reports on everything including how many emails you get, how fast you reply, and more. With these reports, you always know what’s going on.

It’s easy to use. You don’t need to be a tech genius. Everything is clear. Everything is simple. And if you ever get stuck, Help Scout is there to help. They have great support.

In the end, Help Scout is all about teamwork. It brings teams together. It makes AI email management a breeze. If you want a tool that’s powerful and easy, think about Help Scout. It’s one of the best.

3. Zoho Desk

Zoho Desk
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Zoho Desk is like a magic wand for emails. It’s part of the Zoho family. This family has many tools. Zoho Desk is one of the stars because it’s made for support teams. If you help customers, Zoho Desk is for you.

What’s special about Zoho Desk? First, it’s smart. It uses AI email management to look at emails. It then knows what each email is about. Is it a question? Is it a problem? Zoho Desk knows. And it sends each email to the right place.

But there’s more. Zoho Desk is also about happiness. It wants customers to be happy by giving fast replies. When a customer sends an email, Zoho Desk is quick.

It either gives an answer or finds someone who can. This means no more waiting. Customers get help right away. Another cool thing is the dashboard.

Do you like to see everything in one place? Zoho Desk has a dashboard for that. It shows emails, chats, and calls. It also shows how the team is doing. Are they fast? Are they helpful? The dashboard tells you.

To sum it up, Zoho Desk is a helper. It makes AI email management fun. If you want to make customers happy, think about Zoho Desk. It’s a top choice.

4. Zendesk

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Zendesk is a big name. Many people know it. And many people love it because it’s more than just email. It’s a whole support system. If you have customers, Zendesk is a must.

What can Zendesk do? A lot! First, it’s great at sorting, just like the other tools. But Zendesk has a twist. It can also handle chats and calls all in one place. This means you don’t need many tools other than Zendesk.

Another great thing is the knowledge base. Do you get the same questions a lot? Zendesk can help. It lets you make a knowledge base. This is like a big book of answers. Customers can look here first. If they find an answer, they’re happy. This means fewer emails for you.

Zendesk learns and uses AI email management to get better. Every email, chat, and call makes it smarter. Over time, it knows what customers want. And it gives them what they want. Fast.

In the end, Zendesk is a powerhouse. It’s packed with features. And it’s always learning. If you want a tool that does it all, think about Zendesk. It’s one of the best out there.

5. Freshdesk


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Freshdesk is like a friendly helper for your emails. It’s a tool that many businesses use and like because it makes email easy and fun. Freshdesk is all about support. If you have customers, Freshdesk is your friend.

What does Freshdesk do? First, it sorts emails. It looks at each one and decides where it should go. This means your inbox is always neat and tidy.

But Freshdesk does more. It also helps you reply to emails. It can suggest answers. Or it can send a quick reply to you. This means you can help customers fast.

Another nice thing about Freshdesk is the team feature. Do you work with others? Freshdesk lets everyone work together. You can see each other’s emails.

You can also see who is replying to what. This means no more mix-ups. Everyone is on the same page. Freshdesk is a smart choice for AI email management.

It keeps things simple. It also keeps things fast. If you want happy customers, think about Freshdesk. It’s a winner.

6. Intercom

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Intercom is like a friendly chatbot for your website. But it’s more than just chat. It’s a tool that helps businesses talk to customers.

And guess what? It’s super popular. Many companies use Intercom because it’s easy and smart. What’s cool about Intercom?

First, it’s not just for emails. It’s also for chats. When someone visits your website, they can chat with Intercom. It’s like having a helper on your site.

This helper can answer questions. Or it can help people buy things. It’s all done with AI email management. But Intercom does more. It can also send emails. Say someone chats with you but leaves without buying.

Intercom can send them an email. This email can say, “Hey need more help?” Or it can give a special offer. This means more chances to make a sale.

Another great thing is the team feature. With Intercom, everyone can work together. You can see all chats and emails in one place.

You can also see who is talking to whom. This means no more confusion. Everyone knows what’s happening. Intercom is a top choice for AI email management. It’s perfect for businesses.

If you want to talk to customers in a smart way, think about Intercom. It’s a game-changer.

7. SalesHandy

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SalesHandy is like a super tool for salespeople. It’s all about helping you sell more. It does this with the power of AI email management. If you’re in sales, SalesHandy is a must-have.

What can SalesHandy do? A lot! First, it tracks emails. Say you send an email to a customer. You can tell you if they opened it or clicked on a link. This means you know what they’re interested in. And you can follow up in a smart way.

But there’s more. SalesHandy also has templates. Do you send the same email a lot? With SalesHandy, you don’t have to type it every time. Just use a template. It’s fast and easy.

Another cool thing is the reports. SalesHandy can show you how you’re doing. How many emails did you send? How many replies did you get? How many sales did you make? It’s all there in the reports. This means you always know what’s going on.

To sum it up, SalesHandy is a winner for AI email management. It’s packed with features. And it’s made for sales. If you want to sell more and work less, think about SalesHandy. It’s a top choice.

8. EmailTree

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EmailTree is like having a smart assistant for your emails. It’s a tool that’s all about making email easy. If you get lots of emails, EmailTree is here to help.

What’s special about EmailTree? First, it’s super smart with AI email management. It looks at your emails and knows what to do.

Some emails need a quick reply. EmailTree can do that. Some emails need more time. EmailTree knows that too. It can even set reminders for you. This means you never forget an email.

But there’s more. EmailTree also helps with tasks. Say you get an email about a meeting. EmailTree can add it to your calendar.

Or say you get an email with a to-do list. EmailTree can add it to your tasks. It’s like having a helper that’s always there.

Another cool thing is the templates. Do you write the same email often? With EmailTree, you don’t have to. Just use a template. It’s quick and easy.

In short, EmailTree is a top choice for AI email management. It’s all about making email simple. If you want a clean inbox and less stress, think about EmailTree. It’s a game-changer.

9. OpenPaaS

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OpenPaaS stands for Open Platform as a Service. It’s a tool that’s all about teamwork. If you work with others, OpenPaaS is for you.

What can OpenPaaS do? First, it’s great for emails. It uses AI email management to sort and organize. This means your inbox is always neat.

But OpenPaaS is more than just email. It’s also about collaboration. You can chat with team members. You can share files. You can even have video calls. It’s all in one place.

Another great thing is the open part. OpenPaaS is open source. This means anyone can use it. And anyone can make it better. It’s a tool that’s always growing and changing.

OpenPaaS is easy to use. You don’t need to be a tech expert. Everything is clear and simple. And if you ever need help, there’s a big community. They’re always there to answer questions.

OpenPaaS is a smart choice for AI email management. It’s all about teamwork and collaboration. If you want a tool that brings people together, think about OpenPaaS. It’s one of the best.

10. Boomerang for Gmail

Boomerang for Gmail
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Boomerang for Gmail is like a magic button for your emails. Have you ever wanted to send an email later or did you want to be reminded about an email? Boomerang can do that.

It’s a tool that many people love. And it’s all about making Gmail smarter. What’s cool about Boomerang? First, it’s the “send later” feature. Imagine you write an email at night.

But you want to send it in the morning. With Boomerang, you can. Just pick a time. And Boomerang will send it. It’s that easy. But there’s more. Boomerang also has reminders. Say you send an email. And you want a reply.

But what if you don’t get one? Boomerang can remind you. It will say, “Hey, remember this email? You need a reply.” This means you never forget.

Another great thing is the pause button. Do you get too many emails? With Boomerang, you can take a break. Just hit pause. And your emails will stop when you’re ready, hit play and they’ll come back. It’s like a vacation for your inbox.

Boomerang for Gmail is a top choice for AI email management. It’s all about making email easy and fun. If you want more control over Gmail, think about Boomerang. It’s a winner.

11. Optimail

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Optimail is like a smart coach for your emails. It’s a tool that’s all about getting better results. If you send lots of emails, Optimail is for you.

What’s special about Optimail? First, it’s the analytics. Optimail can look at your emails. It can see which ones get opened. And which ones get replies? This means you know what works. And what doesn’t?

But Optimail does more. It also has AI email management. This AI can test different things like subject lines or email times. It then learns what’s best. And it uses that to get better results.

Another cool thing is the automation. Do you send the same email a lot? With Optimail, you don’t have to. It can send emails to you. Based on the rules you set. This means less work for you. And more time for other things.

Optimail is a smart choice for AI email management. It’s all about getting the best results. If you want to send better emails, think about Optimail. It’s a game-changer.

12. Drift Email

Drift Email
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Drift Email is like having a friendly chat in your email. It’s not just about sending and receiving. It’s about having real conversations. Many businesses use Drift Email because it makes talking to customers easy and personal.

What’s so good about Drift Email? First, it’s real-time. Imagine a customer has a question. They send an email. With Drift Email, you can reply right away. It’s like a chat but in email. This means faster answers and happier customers.

But Drift Email does more. It uses AI email management to be smart. It can read emails and understand them. Say a customer asks about a product.

Drift Email knows and it can send the right info. Or maybe a customer has a problem. Drift Email can help. It can send solutions or connect to someone who can help.

Another great thing is the tracking. Do you want to know if someone read your email? Drift Email can tell you. It shows when an email is opened. And when it’s replied to. This means you always know what’s happening.

Drift Email is a top choice for AI email management. It’s about having real, good talks in email. If you want to connect better with people, think about Drift Email. It’s a winner.

13. Clean Email

Clean Email
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Clean Email is like a big broom for your inbox. It sweeps away the mess. Many people have too many emails. It’s confusing. But with Clean Email, it’s easy. It’s a tool that makes your inbox clean and clear.

What can Clean Email do? First, it sorts. It looks at all your emails. It then puts them into groups. Newsletters go in one group. Receipts go in another. This means you can see what you have. And you can clean up fast.

But Clean Email is also smart. It uses AI email management to learn. It sees which emails you read and which ones you don’t. Over time, it knows what’s junk. And what’s not? This means less spam and more important emails.

Another cool thing is the rules. Do you get the same junk email a lot? With Clean Email, you can set a rule. This rule can delete the email. Or move it to a folder. It’s up to you. This means you’re in control.

To summarize, Clean Email is a must for AI email management. It’s about having a clean, clear inbox. If you’re tired of too many emails, think about Clean Email. It’s a game-changer.

How to Choose the Right AI Email Management Software?

Choosing the right AI email management tool is important. But how do you pick the best one? Here are some tips to help:

  • Know Your Needs: First, think about what you need. Do you get lots of emails? Do you work in a team? Knowing your needs helps you pick the right tool.
  • Check Features: Different tools have different features. Some sort of emails. Some send reminders. Look at what each tool offers. Then pick the one that has what you need.
  • Ease of Use: A good tool is easy to use. You don’t want to spend hours learning. Check if the tool is simple. And if it’s easy to understand.
  • Price: Some tools are free. Some cost money. Think about your budget. And pick a tool that fits.
  • Reviews: What are others saying? Look at reviews. They can tell you if a tool is good or not.
  • Support: Sometimes, things go wrong. A good tool has good support. Check if they have a help center. Or if they reply fast to questions.

In the end, the best tool is the one that fits you. Take your time. Look at options. And pick the one that makes AI email management easy and fun.


Emails are a big part of our lives. We get them every day from friends, from work, from stores. But managing them can be hard. That’s where AI email management comes in. It’s like a smart helper for your inbox.

It sorts, it reminds, it replies. It makes email easy. We looked at many tools from Hiver to Clean Email. Each one is special. Each one has something to offer.

But what is the best tool? It’s the one that fits you and your needs, your budget, and your style. Remember, email is about communication. It’s about talking to people. And AI email management is here to help.

It’s not about replacing you. It’s about helping you and making things faster, clearer, and better. So, if you’re tired of messy inboxes, think about AI email management. It’s a game-changer.

It’s a tool that can make a difference. In how you work, in how you communicate, in how you live. Give it a try. And see the magic happen.

Thank you for joining us on this journey. We hope you found it helpful. And we hope you find the perfect AI email management tool for you. Happy emailing!

Here are a few other hand-picked articles for you to read next:


Can AI manage my email?

Absolutely! AI can significantly assist in managing your email. With advanced algorithms and machine learning, AI tools can sort, categorize, and prioritize your incoming emails. They can filter out spam, suggest quick replies, and even set reminders for important emails. Some AI tools can also schedule emails to be sent at optimal times or even draft responses for you. By understanding your email habits and preferences, AI ensures your inbox remains organized, helping you focus on what truly matters.

How does AI help in managing email?

AI aids in email management by using smart algorithms to analyze email content and patterns. It can automatically categorize emails into folders or tags, highlight important emails, and filter out unwanted spam. AI can also suggest quick replies based on the content of the received email, making responses faster and more efficient. Additionally, AI tools can track email open rates, suggesting the best times to send emails for higher engagement. Overall, AI streamlines the email experience, reducing clutter and enhancing productivity.

How is AI used in email communication?

AI is revolutionizing email communication in various ways. Beyond just sorting and organizing, AI can draft responses, suggest completion to sentences, and even predict what you might want to type next. It can analyze the sentiment of incoming emails, alerting you to urgent or emotionally-charged messages. AI also plays a role in email marketing, personalizing email content to individual recipients based on their behavior and preferences. Furthermore, AI can optimize email campaigns by analyzing which subject lines or sending times get the best engagement.

What is the best AI tool for email?

The "best" AI tool for email often depends on individual needs and preferences. However, several AI-powered tools have gained popularity. Tools like "Boomerang" offer features like optimal send times and email reminders. "Clean Email" uses AI to declutter your inbox, while "SaneBox" filters out unimportant emails. For businesses, "Drift Email" and "Intercom" provide AI-driven communication solutions. It's essential to identify your specific needs, whether it's email sorting, automated responses, or marketing analytics, and then choose a tool that aligns with those requirements.

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